How To End A Cover Letter With No Name

Cover Letter Closing Examples

When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. As with any job-related correspondence, it's best to opt for a more formal language and tone — a cover letter is no place for "XOXO," “Cheers,” or even a casual "take care" as a closer.

Cover Letter Closing Examples

The following is a list of letter closing examples that are appropriate for cover letters and other employment-related correspondence, such as thank you notes and/or emails to schedule interviews or pass along references.

  • Sincerely
  • Sincerely yours
  • Regards
  • Best
  • Best regards
  • With best regards
  • Kind regards
  • Yours truly
  • Most sincerely
  • Respectfully
  • Respectfully yours
  • Thank you
  • Thank you for your consideration

Closings Not to Use

A cover letter is a formal correspondence, so it's important not to be too casual or friendly when writing it. Here are some letter closings that are fine to use when emailing or writing to a friend, but are not appropriate to use in a cover letter. 

  • Affectionately
  • Best wishes
  • Cheers
  • Eagerly waiting for a response
  • Fondly
  • Warm regards
  • Warmest regards
  • Warmly
  • Take care
  • Take it easy
  • Have a great day
  • Have a nice day
  • Love
  • Smiles
  • XOXO
  • Yours
  • Yours faithfully
  • Abbreviations (Thx or any other abbreviated word isn't appropriate)
  • Any emoticon (no smiley faces)
  • Sent from my phone (if your phone automatically includes it, you can remove it in the settings)

How to Close the Letter

Follow the closing with a comma. Then, on a new line, put your name.

If you're sending an email, you can add your contact information below your name. For example:

Best regards,

Your Name
Your LinkedIn Profile URL
Your Email Address
Your Phone Number

Whichever sign-off you choose, make sure always to capitalize its first letter.

Set Up an Email Signature

To simplify, you can set up an email signature that includes your contact information.

An email signature will make it easy for correspondents to readily see how to get in touch and saves you the time of typing the information repeatedly.

In your signature, include your LinkedIn profile URL to make it easy for your recipients to view your skills, accomplishments, educational background, and work history. Depending on your field, you may also want to include a link to your Twitter account; if you do so, make sure that your account is professional and appropriate for viewing by potential employers. 

It’s a wise idea, when conducting a job search, to set up an email account (and accompanying address) dedicated solely to this search. Doing so will help to ensure that you don’t miss emails from potential employers who might be interested in interviewing you. It also will allow you to provide a professional-sounding email address on your resume and cover letter; this email address should be comprised simply of your name (Ex. “John_T._Smith” at gmail.com).

Too often, job candidates use their personal email accounts to apply for jobs, often using “cute” email names such as “Crafty_catlady@yahoo.com” or OrcWarrior100@gmail.com.” This casual practice often raises hiring managers, eyebrows, raising red flags about whether a candidate is a serious, qualified applicant for the job to which they are applying.

It’s better to err on the side of safety and separate your professional and personal email accounts.

Find out how to set up a professional email signature, including formatting style and links to help you save a signature in your preferred email program.

Cover letters, whether submitted through email or traditional mail channels, are always the first impression you provide a potential employer. Make sure that this impression is a good one by following the “best practices” outlined in these links so that your cover letter shines.

How to Write a Cover Letter
Having an appropriate close is just one of the many steps required to craft a winning cover letter. Review the links below to find out how to write a cover letter, including what to include in your cover letter, how to write a cover letter, typical cover letter formats, targeted cover letters, and cover letter samples and examples.

More About Cover Letters

Top 10 Cover Letter Writing Tips
Email Cover Letters
Sample Cover Letters

 

Now that you’ve written your resume in English, and you’ve found a job advertisement, here are a few tips on how to write a respectable cover letter.  I consider these tips to be the ‘good manners’ you’d want to extend to your potential new company.

When we’re editing cover letters at English Trackers, I’ve come to realise that many people don’t know how to start or finish a letter in English.

Compared to some of the flowery endings you find in other languages, English is incredibly simple and the salutation and sign off should be learned in pairs.

Let me explain.

The Salutation  – How to start a cover letter

There are three possible choices:

You know the person’s name – then use it:

You don’t know the person’s name – but have been told to write to the HR department:

You don’t know the person’s name and don’t want to offend either gender:

NOTE: Do not use ‘To Whom It May Concern’

This should only be used on letters of reference, certificates etc. These kinds of documents are submitted over and over again, and are therefore addressed to many different people – whomever it mayconcern.

The Sign Off – How to end a cover letter

There are only two choices: Yours sincerely or Yours faithfully

Here’s a very simple way of remembering whether you end with Yours sincerely or Yours faithfully.

“You can never have more than one ‘S’ in a salutation and signoff.”

Therefore – Dear Sir & Yours sincerely – should never appear together.

If you know the person’s name, you ALWAYS sign off with Yours sincerely. For every other salutation, you sign off Yours faithfully.

  • Dear Mr Parker – Yours sincerely
  • Dear Ms Little – Yours sincerely
  • Dear Sir – Yours faithfully
  • Dear Madam – Yours faithfully
  • Dear HR Manager – Yours faithfully

I said it was simple! If you want more info on coping with letter etiquette, download the English Trackers Email Etiquette Tips – we’ve covered just about every eventuality in there.

 

Setting the tone

Tone is not an easy thing to master in another language. You need to write in such a way that you don’t presume anything – that the person will call you for an interview, that the company will hire you etc. – but you do want to show you’re a good fit for the position.

Endings are very hard – as hard and important as the beginning of a cover letter, and they merit a fair amount of time. You want to end on a positive note that points to the future – the possibility of an interview, the submission of further information.

In the edited version below, these two points are merged together into one fluid and positive last sentence.

I thank you for taking the time to consider my application, and would welcome the opportunity to discuss my qualifications with you in more detail.

In the following unedited example, the first sentence is not too bad in terms of tone, but the second sentence is basically an order; there is not even a please or a thank you!

In case this application together with my attached CV has paid your attention I will be happy to elaborate on the value I can bring xxx company.

As I am permanently employed it is very important that you treat this application with full discretion and confidentiality.

Below, is a polite, edited version of those two sentences:

Should you wish, I would be very happy to discuss the contents of this letter and the enclosed CV in person. I would also request that in light of my on-going permanent employment this application be treated with full discretion and confidentiality.

And don’t forget, when you’ve finished writing  – edit, edit, edit.

Re-read it and then if possible, leave it for a night. Come back to it fresh and go through it again. Ask someone else to read it – preferably a native English speaker – and only when you are sure it’s error free and ready to represent you politely – then push SEND!

Good luck with your job applications.

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